Does every invoice match the hours that were approved?
Invoices built from approved hours, with credit notes when things change.
Orca invoices from the same approved hours that drive the payroll, at the rates agreed on the client’s order. If something changes after an invoice is raised, a credit note puts it right, and every invoice exports cleanly to your accounting system.
Billing matches pay
One set of approved hours for both.
Fewer disputes
Clients approved the hours before they were billed.
Clean books
Invoices and credit notes export to your accounts every period.
How it works
Invoicing and billing, step by step.
- 01
Hours approved
The client approves their timesheets.
- 02
Invoice raised
Charge rates from the order applied, VAT added.
- 03
Sent and tracked
Invoices issued and payment tracked.
- 04
Exported
Invoices and credits exported to accounting.
Features
What is included.
Charge rates per order
Billing uses the rates agreed with the client.
VAT per order
VAT treatment set on the order and applied consistently.
Credit notes
Corrections raised as proper credit notes.
Fee models
The fee basis and who pays it set per placement.
Accounting exports
Exports for Sage and spreadsheets each period.
Site ledger
Charges and costs by site for the client.
Questions
Invoicing and billing: common questions.
Which accounting systems does Orca export to?
Orca produces exports for Sage 200 and Sage 50, and spreadsheet exports for other systems.
How are mistakes corrected after invoicing?
With a credit note against the original invoice, so the record stays complete.
Works with the rest of Orca.
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