Are the hours right before anyone is paid?
Timesheets that fill themselves and get approved in one place.
Orca builds each week from attendance, so the timesheet is already there when the week ends. The client reviews it site by site, queries anything that looks wrong, and approves. Approved hours then drive both the payroll and the invoice.
Nothing to chase
Timesheets are built from check-ins, not collected from workers.
Approved by the client
Clients approve their own sites in the client portal, with every query answered in context.
One set of hours
Pay and billing use the same approved hours, so they always agree.
How it works
Timesheets and approvals, step by step.
- 01
Built from attendance
Each day on site lands on the worker’s timesheet.
- 02
Reviewed by site
The client sees each site’s workers by day, with absences and remarks.
- 03
Query or approve
Anything wrong is queried; the right person corrects it and resubmits.
- 04
Locked for pay
Approved timesheets are locked and passed to payroll and billing.
Features
What is included.
Site-first approvals
Clients approve by period and site, in a worker by day grid.
Queries and corrections
Query a line, reopen a week or withdraw a submission, with the reason recorded.
Absence reasons
Sickness, holiday or no-show recorded as a reason, never as money.
Entered for you
Office staff can fill a timesheet on a worker’s behalf, marked as such.
Multiple rate types
Day rates, hourly rates, overtime and fixed-price work on the same sheet.
Full history
Who entered, changed, submitted and approved every line, and when.
Questions
Timesheets and approvals: common questions.
Can clients approve timesheets themselves?
Yes. Clients approve in the client portal, site by site, and can query any line before approving.
What if a timesheet is wrong after approval?
It can be reopened with a reason. The change is recorded and the corrected hours flow through to pay and billing.
Do workers have to fill in timesheets?
Not when they check in on site: attendance builds the timesheet for them. Office staff can also enter time on their behalf.
Works with the rest of Orca.
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