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ORCA

Workforce solutions

The economy of one.

Five essential services in one intelligent client system.

Less supplier drag. More commercial control.

Book a demoSee the five services
01Workforce operations
02Compliance
03Payroll
04Insurance
05Finance
01Workforce operations02Compliance03Payroll04Insurance05Finance

Today

Five suppliers. Five systems. Five invoices.

With Orca

One system. One control point.

One client system

Recruitment agency

01Workforce operations

Own system. Own invoice.

Invoice 01

Compliance checks

02Compliance

Separate portal. Separate login.

Invoice 02

Payroll bureau

03Payroll

Spreadsheets in, payslips out.

Invoice 03

Insurance broker

04Insurance

Renewals by email.

Invoice 04

Finance and billing

05Finance

Reconciled by hand.

Invoice 05

Five essential services

Five services. One system.

Each one replaces a supplier. Together they share one record of every person, assignment and payment.

01 / 05

Workforce operations

Find the people, put them to work and see every assignment as it happens. Recruitment, onboarding, shifts and timesheets live in the same record, so nothing is retyped and nobody is lost between suppliers.

  • Recruitment for your rolesWe source and shortlist for your vacancies, and every candidate carries straight through to the assignment.
  • Interviews and offersInterviews booked, offers sent and accepted, all tracked against the role.
  • Assignments and instructionsEvery placement, site, rate and instruction issued from one place, with a full history.
  • Time and attendanceWorkers check in on site from the Orca app. Timesheets build themselves and you approve them in one click.
More on workforce operations
02 / 05

Compliance

Nobody starts until the checks are done. Identity, right to work, contracts and site documents are handled in one flow, and every action is recorded so an audit is a search, not a scramble.

  • Right to work and IDIdentity documents and right to work checked digitally before day one.
  • Contracts and termsContracts, terms and policies sent and signed electronically, kept against the worker.
  • Expiry alertsDocuments and permissions tracked, with warnings before anything lapses.
  • A full audit trailEvery change records who did it and when, ready for any inspection.
More on compliance
03 / 05

Payroll

Approved time becomes pay without a spreadsheet in between. Rates, deductions and tax are applied by rules you set once, payslips go straight to the worker, and returns are prepared for HMRC.

  • PAYE and CISEmployed and self-employed workers paid in the same run, each under the right rules.
  • Payslips in the appEvery worker gets their payslip on their phone, the day they are paid.
  • HMRC integrationSubcontractor verification and returns prepared from the same records.
  • Rules, not re-keyingOvertime, rates and deductions set once and applied every week.
More on payroll
04 / 05

Insurance

Cover belongs next to the work it protects. Orca keeps insurance in the same system as your assignments, so you can see what is covered, where and until when, without a separate supplier relationship to manage.

  • Cover arranged for youThe insurance your workforce needs, arranged as part of the service.
  • Tied to the assignmentCover is visible against each placement and site, not in a separate file.
  • Renewals in viewPolicy dates tracked with the rest of your compliance, so nothing lapses quietly.
  • One point of contactQuestions about cover go to the same team that runs everything else.
More on insurance
05 / 05

Finance

One invoice instead of five, built from the same approved time as the payroll. Charges, credit and margin sit beside the work itself, so the numbers always agree and decisions are made on facts.

  • One invoiceInvoices built from approved timesheets, with credit notes when something changes.
  • Credit and cash flowCredit limits and payment status in view, with clear terms.
  • Margin on every assignmentWhat you are charged and what it costs, side by side, by site and by role.
  • Accounting exportsClean exports for your accounting system, every period.
More on finance

The platform

Fifteen capabilities. One record.

Each one answers a question every workforce has to answer, every week.

See the whole platform

Who worked, where, and for how long?

Time and attendance

Are the hours right before anyone is paid?

Timesheets and approvals

Is everyone allowed to work, and can we prove it?

Right to work and ID checks

Is every subcontractor verified and deducted correctly?

CIS payroll

Does every invoice match the hours that were approved?

Invoicing and billing

Can every worker do it from their phone?

Worker app

One controlled view

Everything, in one place you hold.

Put every assignment, instruction and workforce decision in one controlled view.

Control view

Assignments this week

Live

Open roles

Shortlisting

Offers

Awaiting reply

On site now

Live

  • Site A · Day shiftInstruction issuedOn site
  • Site B · Night shiftTwo workers confirmedStarts 22:00
  • Warehouse roleInterview bookedInterview
  • Site C · WeekendOffer acceptedStarting

Product preview. Screens are illustrative.

The promise

One client.

One control point.

One commercial advantage.

One relationship, one contract and one invoice, in place of a chain of suppliers. Less supplier drag. More commercial control.

Every industry

Built for any business that runs on people.

Wherever work is done by a flexible or contracted workforce, the problem is the same: too many suppliers, too little control.

ConstructionLogistics and warehousingFacilities managementHospitality and eventsHealth and social careManufacturing
RetailEngineeringSecurityCleaningUtilities and infrastructurePublic sector

How it works

From five suppliers to one, without the upheaval.

We move you across in stages, with your team alongside, so the work never stops while the system changes.

Start with a call

  1. Talk to us

    A short call about how your workforce runs today, and where it hurts.

  2. Map the chain

    We map every supplier, system and hand-off you rely on now.

  3. Move onto Orca

    People, sites, rates and contracts set up in one system, with your team alongside.

  4. Run from one control point

    One relationship, one view and one invoice, from the first week.

Guides

Know the rules.

All guides

7 min read

The Construction Industry Scheme (CIS), explained for contractors

Read

7 min read

Right to work checks: a guide for UK employers

Read

6 min read

The Agency Worker Regulations and the 12-week rule

Read

Questions

Good questions.

What is Orca?

Orca is a workforce solutions provider. We bring five essential services, workforce operations, compliance, payroll, insurance and finance, into one intelligent system that the client holds.

What does "client-held" mean?

The system is built around you. Every assignment, instruction, check, payment and invoice sits in one controlled view that you can see at any time, instead of being spread across separate suppliers.

Which industries do you work with?

Any business that runs a flexible or contracted workforce: construction, logistics, facilities, hospitality, care, manufacturing, retail and more.

How do workers use Orca?

Workers have the Orca app. They see their shifts, check in on site, sign their documents and get their payslips on their phone.

How do we get started?

Book a demo. We start with a short call, map the suppliers and systems you use today, and move you onto Orca with your team alongside.

Book a demo

Put every assignment, instruction and workforce decision in one controlled view.

Book a demoExplore the services